Are you in the process of applying for a new job and need a reference from your previous employer? Writing a reference request can be intimidating, but with the help of an employer reference request template, the process can be much easier.
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When it comes to job applications, references are often a crucial part of the process. Employers want to know that you have a good professional reputation and that you are a reliable employee. This is where an employer reference request template can come in handy. By following a template, you can ensure that you are asking for a reference in a clear and professional manner.
So, if you’re looking for an easy way to request a reference from a former employer, keep reading. In this article, we’ll provide you with tips for creating an employer reference request template and share some examples that you can use and edit as needed.
Tips for Creating an Employer Reference Request Template
Creating an employer reference request template can be a simple process if you follow these tips:
Start with a Title
Begin your employer reference request template with a clear and concise title that explains the purpose of the letter. This could be something like “Reference Request for Job Application.”
Continue with a Detailed and In-Depth Explanation
In the body of the letter, provide a detailed explanation of why you are requesting a reference from your former employer. This could include information on the job you are applying for, why you are interested in the position, and why you feel your former employer’s recommendation would be valuable.
Let’s Explain Step by Step
When writing your employer reference request template, it can be helpful to break down the letter into sections. This could include an introduction, a reason for the request, and a closing. By organizing your letter in this way, you can ensure that you cover all the necessary information in a clear and concise manner.
Examples of Employer Reference Request Template
Requesting a Reference for a New Job
Dear [Employer’s Name],
I hope this letter finds you well. I’m writing because I’m currently applying for a new job and I’m required to provide references. As you know, I worked for your company for [length of time], and I was hoping that you would be willing to provide a reference for me.
The job I’m applying for is in the same field as my previous position, and I believe that your recommendation would be valuable. If it’s not too much trouble, could you please write a brief letter of recommendation for me?
Please let me know if you need any additional information from me. Thank you for your consideration!
Best regards,
[Your Name]
Requesting a Reference for a School Application
Dear [Employer’s Name],
I hope this letter finds you well. I’m writing because I’m applying to [school name] for [program name], and I’m required to provide references. As you know, I worked for your company for [length of time], and I was hoping that you would be willing to provide a reference for me.
The program I’m applying for is [brief description], and I believe that your recommendation would be valuable. If it’s not too much trouble, could you please write a brief letter of recommendation for me?
Please let me know if you need any additional information from me. Thank you for your time!
Best regards,
[Your Name]
Requesting a Reference for a Volunteer Position
Dear [Employer’s Name],
I hope this letter finds you well. I’m writing because I’m applying to volunteer at [organization name], and I’m required to provide references. As you know, I worked for your company for [length of time], and I was hoping that you would be willing to provide a reference for me.
The volunteer position involves [brief description], and I believe that your recommendation would be valuable. If it’s not too much trouble, could you please write a brief letter of recommendation for me?
Please let me know if you need any additional information from me. Thank you for your consideration!
Best regards,
[Your Name]
Requesting a Reference for a Rental Application
Dear [Employer’s Name],
I hope this letter finds you well. I’m writing because I’m applying to rent an apartment, and I’m required to provide references. As you know, I worked for your company for [length of time], and I was hoping that you would be willing to provide a reference for me.
The rental application requires information on my previous rental history and my employment history. I believe that your recommendation would be valuable in attesting to my reliability as a tenant.
If it’s not too much trouble, could you please write a brief letter of recommendation for me?
Please let me know if you need any additional information from me. Thank you for your time!
Best regards,
[Your Name]
Requesting a Reference for a Professional Organization
Dear [Employer’s Name],
I hope this letter finds you well. I’m writing because I’m applying to become a member of [professional organization name], and I’m required to provide references. As you know, I worked for your company for [length of time], and I was hoping that you would be willing to provide a reference for me.
The professional organization requires information on my previous professional experience and qualifications. I believe that your recommendation would be valuable in attesting to my abilities and expertise.
If it’s not too much trouble, could you please write a brief letter of recommendation for me?
Please let me know if you need any additional information from me. Thank you for your consideration!
Best regards,
[Your Name]
Requesting a Reference for a Scholarship Application
Dear [Employer’s Name],
I hope this letter finds you well. I’m writing because I’m applying for a scholarship, and I’m required to provide references. As you know, I worked for your company for [length of time], and I was hoping that you would be willing to provide a reference for me.
The scholarship is for [brief description], and I believe that your recommendation would be valuable. If it’s not too much trouble, could you please write a brief letter of recommendation for me?
Please let me know if you need any additional information from me. Thank you for your time!
Best regards,
[Your Name]
Requesting a Reference for a Job Promotion
Dear [Employer’s Name],
I hope this letter finds you well. I’m writing because I’m applying for a promotion within the company, and I’m required to provide references. As you know, I’ve worked for the company for [length of time], and I was hoping that you would be willing to provide a reference for me.
The promotion would involve [brief description], and I believe that your recommendation would be valuable. If it’s not too much trouble, could you please write a brief letter of recommendation for me?
Please let me know if you need any additional information from me. Thank you for your consideration!
Best regards,
[Your Name]
Frequently Asked Questions
What should I include in my employer reference request template?
Your employer reference request template should include a clear and concise title, an introduction that explains your reason for writing, an explanation of why you’re requesting a reference, and a closing that thanks the employer for their time and consideration. Be sure to include any specific information that the recipient will need in order to write the reference, such as your contact information or the specific job you’re applying for.
How should I address my employer in my reference request?
You should address your employer using their formal title and last name, unless you have a particularly informal relationship with them. For example, if your boss’s name is Jane Smith, you could address her as “Dear Ms. Smith” or “Dear Jane.”
What should I do if my employer declines to write a reference?
If your employer declines to write a reference, it’s important to be respectful of their decision. Thank them for their time and consideration, and then consider asking someone else who can provide a reference instead.
Is it appropriate to send a follow-up email if I don’t hear back?
If you haven’t heard back from your employer within a week or two of sending your reference request, it’s appropriate to send a polite follow-up email. Simply remind them of the request and ask if they need any additional information from you.
How many references should I include with my job application?
The number of references you should include with your job application can vary depending on the employer’s requirements. Typically, you’ll need at least two or three references, but some employers may require more.
Can I use the same employer reference request template for multiple applications?
While you can use the same basic template for multiple applications, it’s important to tailor each letter to the specific job or opportunity you’re applying for. This might mean making small changes to the introduction or explanation to better fit the requirements of each application.
Conclusion
Requesting a reference from a former employer can be a nerve-wracking experience, but with the help of an employer reference request template, the process can be much simpler. By following the tips and examples provided in this article, you can create a clear and professional letter that will help you land your next job, volunteer opportunity, or academic program.