When it comes to hiring new employees, many companies require references from previous employers. As an employer, you can make the reference process easier by creating an Employee Reference Form Template. This article will guide you through the process of creating a reference form and provide examples to help you get started.
Tips for Creating an Employee Reference Form Template
Creating an Employee Reference Form Template can be a daunting task, but these tips will help simplify the process:
1. Determine the Information You Need
Before creating the reference form, determine what information you need from the candidate’s previous employer. This may include job title, start date, end date, and reasons for leaving. Having a clear idea of what information you need will make it easier to create the form.
2. Use a Standard Format
Using a standard format for the reference form will make it easier for the previous employer to complete the form. Include all necessary information and make it clear where the information should be entered.
3. Make it Easy to Edit
Provide examples of the reference form and make it easy for the user to edit as needed. This will save time and provide a consistent format for all reference forms.
Examples of Employee Reference Form Template
Reference for Good Attendance
Greeting: Dear [Employer’s Name],
Paragraph 1: I am writing to request a reference for [Employee’s Name] who has applied for a position with our company. Specifically, we are interested in their attendance record during their time with your company.
Paragraph 2: We would appreciate any information you can provide regarding their attendance record, including any absences, tardiness, or other issues that affected their attendance. Thank you for your time and assistance.
Complimentary Close: Sincerely,
Reference for Job Performance
Greeting: Dear [Employer’s Name],
Paragraph 1: I am writing to request a reference for [Employee’s Name] who has applied for a position with our company. Specifically, we are interested in their job performance during their time with your company.
Paragraph 2: We would appreciate any information you can provide regarding their job performance, including their strengths and weaknesses, work quality, and overall job performance. Thank you for your time and assistance.
Complimentary Close: Best regards,
Reference for Leadership Skills
Greeting: Dear [Employer’s Name],
Paragraph 1: I am writing to request a reference for [Employee’s Name] who has applied for a management position with our company. Specifically, we are interested in their leadership skills during their time with your company.
Paragraph 2: We would appreciate any information you can provide regarding their leadership skills, including their ability to motivate and lead a team, handle conflict, and make difficult decisions. Thank you for your time and assistance.
Complimentary Close: Regards,
Reference for Customer Service
Greeting: Dear [Employer’s Name],
Paragraph 1: I am writing to request a reference for [Employee’s Name] who has applied for a customer service position with our company. Specifically, we are interested in their customer service skills during their time with your company.
Paragraph 2: We would appreciate any information you can provide regarding their customer service skills, including their ability to handle difficult customers, resolve issues, and maintain a positive attitude. Thank you for your time and assistance.
Complimentary Close: Kind regards,
Reference for Work Ethic
Greeting: Dear [Employer’s Name],
Paragraph 1: I am writing to request a reference for [Employee’s Name] who has applied for a position with our company. Specifically, we are interested in their work ethic during their time with your company.
Paragraph 2: We would appreciate any information you can provide regarding their work ethic, including their reliability, punctuality, and ability to work independently or as part of a team. Thank you for your time and assistance.
Complimentary Close: Yours sincerely,
Reference for Job Duties
Greeting: Dear [Employer’s Name],
Paragraph 1: I am writing to request a reference for [Employee’s Name] who has applied for a position with our company. Specifically, we are interested in their job duties and responsibilities during their time with your company.
Paragraph 2: We would appreciate any information you can provide regarding their job duties and responsibilities, including any projects they worked on, skills they demonstrated, and how they contributed to the success of your company. Thank you for your time and assistance.
Complimentary Close: Best regards,
Reference for Teamwork
Greeting: Dear [Employer’s Name],
Paragraph 1: I am writing to request a reference for [Employee’s Name] who has applied for a position with our company. Specifically, we are interested in their ability to work as part of a team during their time with your company.
Paragraph 2: We would appreciate any information you can provide regarding their ability to work as part of a team, including how they collaborated with others, shared knowledge and ideas, and resolved conflicts. Thank you for your time and assistance.
Complimentary Close: Sincerely,
Frequently Asked Questions
What should be included in an Employee Reference Form?
An Employee Reference Form should include the name of the candidate, the name of the previous employer, the dates of employment, and the reason for leaving. It may also include job title, salary, job duties, and other relevant information.
How should I format the Employee Reference Form?
The Employee Reference Form should be formatted in a clear and easy-to-read manner. Use headings and bullet points to organize the information and make it easy for the previous employer to complete.
How can I ensure the Employee Reference Form is completed accurately?
You can ensure the Employee Reference Form is completed accurately by providing clear instructions and examples, and by following up with the previous employer if necessary. Providing a deadline for completing the form can also help ensure accuracy.
What should I do if the previous employer refuses to provide a reference?
If the previous employer refuses to provide a reference, you can ask for an explanation and try to resolve any issues. If the previous employer still refuses, you may need to consider other candidates for the position.
Can I use a standard Employee Reference Form for all positions?
While a standard Employee Reference Form can be used for all positions, it may be more effective to create different reference forms for different positions. This allows you to ask specific questions related to the position and get more relevant information.
What should I do if the information provided in the reference form is negative?
If the information provided in the reference form is negative, you may need to consider whether the candidate is the right fit for the position. You can also follow up with the previous employer to get more information and clarify any concerns.
Conclusion
Creating an Employee Reference Form Template can save time and simplify the reference process. By following these tips and using the examples provided, you can create a reference form that provides all the necessary information and makes it easy for the previous employer to complete. Remember to be clear and concise in your instructions and provide examples to make the process as efficient as possible.