Best Way To Write A Resignation Letter

Resigning from a job can be a challenging experience, but writing a resignation letter shouldn’t be. In this article, we will guide you on the best way to write a resignation letter. We will provide you with examples that you can edit as needed, tips for writing a resignation letter, and answers to frequently asked questions. Let’s dive in!

When writing a resignation letter, it’s essential to keep it precise and straightforward. You don’t need to elaborate on your reasons for resigning or your future plans. Your resignation letter should include an introduction and an explanation of your decision to resign. Here’s the best way to write a resignation letter:

Example 1: Resignation Letter Due to a Better Job Offer

Dear [Manager’s Name],

I am writing to inform you that I am resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date].

I have been offered a new position that aligns with my career goals and offers me new challenges and opportunities. Although I have enjoyed my time at [Company Name], I believe this new opportunity is the best decision for my career growth.

Thank you for the support, guidance and opportunities during my time at [Company Name]. I appreciate all that I have learned here and will take these experiences with me to my new role.


[Your Name]

Tips for Writing a Resignation Letter

Writing a resignation letter can be stressful, but it doesn’t have to be. Here are some tips to help you write a professional and effective resignation letter:

  • Be clear and concise – keep your letter brief and to the point.
  • Provide a clear date for your last day of work – this will help your employer plan for your departure.
  • Thank your employer and colleagues – show your appreciation for the opportunities and experiences you gained during your time at the company.
  • Offer to help with the transition – if possible, offer to assist with the transition to make the process smoother for your employer.
  • Keep it professional – avoid negative comments, criticism or complaints in your resignation letter.

Frequently Asked Questions

Q: How much notice should I give in my resignation letter?

A: You should give at least two weeks’ notice in your resignation letter. This will give your employer time to find a replacement or make other arrangements for your departure.

Q: Should I mention my reason for resigning in my resignation letter?

A: It’s not always necessary to mention your reason for resigning in your letter. If you feel comfortable doing so, you can include it. However, you should keep it brief and professional.

Q: Can I email my resignation letter?

A: It’s best to submit your resignation letter in person or by certified mail. However, if it’s not possible to do so, you can email your letter. Make sure to follow up with a phone call to confirm your employer received your letter.

Q: Should I offer to train my replacement in my resignation letter?

A: If you have the time and resources to train your replacement, it’s a professional gesture to offer to do so. However, it’s not always necessary, and your employer may have other plans for the transition.

Q: Do I need to include my contact information in my resignation letter?

A: Yes, you should include your contact information in your letter. This will allow your employer to reach out to you if necessary and will also ensure you receive any final pay or benefits owed to you.

Q: Should I ask for a reference in my resignation letter?

A: It’s okay to ask for a reference in your resignation letter, but it’s not necessary. If you have a good relationship with your employer, they will likely offer to provide a reference without you needing to ask for one.


Writing a resignation letter can be a daunting task, but with our tips and examples, you can make the process smoother and more professional. Remember to keep your letter brief, professional and offer to help with the transition. Good luck on your next career move!