If you are leaving your job and need to give a two weeks’ notice, writing a professional and well-crafted email is important. Here is a guide to help you write the perfect 2 week notice email template.
A 2 week notice email template is a formal email that an employee sends to their employer to inform them that they will be leaving their job in two weeks. It is important to write a clear and concise email that conveys your gratitude for the opportunity and your intention to leave the company.
When writing a 2 week notice email, it is important to keep it professional and respectful. Start by thanking your employer for the opportunity to work for their company. Then, clearly state that you will be leaving the company in two weeks. You can also include a brief explanation for why you are leaving, but this is not necessary. Finally, offer to help with the transition by training your replacement or completing any outstanding projects.
You can find examples of 2 week notice email templates online and edit them as needed to fit your specific situation.
Examples
Personal Reasons
Greeting: Dear [Manager’s Name],
Body: I am writing to inform you that I have decided to resign from my position at [Company Name]. While I have enjoyed working here, my personal circumstances have changed, and I need to devote more time to my family. Please let me know how I can assist in transitioning my duties to a new employee over the next two weeks. Thank you for the opportunity to work with such a great team.
Complimentary Close: Best regards, [Your Name]
New Opportunity
Greeting: Hello [Manager’s Name],
Body: I am writing to let you know that I have accepted a new job opportunity and will be leaving [Company Name] in two weeks. I want to thank you for the valuable experience and support you have provided me during my time here. I will do everything I can to ensure a smooth transition and will be available to train my replacement or answer any questions. Please do not hesitate to let me know if there is anything else I can do to facilitate this process.
Complimentary Close: Sincerely, [Your Name]
Relocation
Greeting: Hi [Manager’s Name],
Body: I am writing to inform you that I will be relocating to a new city and, as a result, must resign from my position at [Company Name]. This was not an easy decision to make, but it is necessary for me to be closer to my family. I would like to thank you for the opportunity to work with such a great team and for your support during my time here. Please let me know how I can help with the transition process over the next two weeks.
Complimentary Close: Best regards, [Your Name]
Going Back to School
Greeting: Dear [Manager’s Name],
Body: I am writing to inform you that I have decided to pursue further education and will be leaving my position at [Company Name] in two weeks. I want to express my sincere gratitude for the opportunities you have given me and the support you have provided during my time here. I am committed to making this transition as smooth as possible and am willing to assist with any training or handover necessary.
Complimentary Close: Best regards, [Your Name]
Difficult Work Environment
Greeting: Hello [Manager’s Name],
Body: I am writing to let you know that I have decided to resign from my position at [Company Name]. Unfortunately, the work environment has become difficult for me to manage, and I believe it is in my best interest to move on. I want to thank you for the opportunity to work with such a great team and for all the support you have provided me during my time here. Please let me know what I can do to make the transition process as smooth as possible.
Complimentary Close: Sincerely, [Your Name]
Unexpected Personal Circumstances
Greeting: Dear [Manager’s Name],
Body: I am writing to inform you that I will be resigning from my position at [Company Name] due to unexpected personal circumstances. I appreciate the opportunities that I have been given at this company, and I am grateful for the support that you have provided me during my time here. I will do everything I can to help with the transition process over the next two weeks, including training my replacement or completing any outstanding projects.
Complimentary Close: Best regards, [Your Name]
Tips
How to Write a Professional 2 Week Notice Email
1. Use a professional tone: Keep the email formal and respectful.
2. Keep it brief: Only include the necessary information.
3. Express gratitude: Thank your employer for the opportunity to work with them.
4. Offer to help: Let your employer know you are willing to assist with the transition process.
5. Provide contact information: Include your personal email and phone number in case your employer needs to reach you.
Frequently Asked Questions
How far in advance should I send my 2 week notice email?
You should send your email at least two weeks before your intended last day of work. This gives your employer enough time to find a replacement or make arrangements for your departure.
Do I need to give a reason for leaving in my 2 week notice email?
You are not required to give a reason for leaving, but it is common courtesy to provide one. If you feel comfortable, you can include a brief explanation for why you are leaving, but it is not necessary.
What should I do if my employer asks me to stay longer than two weeks?
If your employer asks you to stay longer, it is up to you to decide whether or not you are able to do so. If you are unable to stay longer, you can politely decline and offer to assist with the transition process during your remaining two weeks.
Should I send a follow-up email after my 2 week notice email?
You can send a follow-up email to ensure that your employer received your notice and to confirm any necessary details regarding your departure. This will also give you an opportunity to express your gratitude once again and thank them for the time you spent working with them.
Can I use a 2 week notice email template?
Yes, you can use a 2 week notice email template as a guide to help you write your own email. However, make sure to personalize it and write in your own voice to ensure that it is genuine and professional.
Is it necessary to include a formal signature in my 2 week notice email?
You should include a formal signature with your name, contact information, and job title. This adds a professional touch to the email and ensures that your employer has all the necessary information to contact you if needed.
Conclusion
Writing a 2 week notice email is an important step when leaving a job. By following these tips and using the examples provided, you can write a professional and respectful email that leaves a positive impression. Remember to express gratitude, offer assistance, and keep the email brief and concise.